Free Personal Training Contract Template (2022)

Whether you’re a large gym, sports center, or an individual fitness brand, offering personal training is a fantastic way to grow your income. That’s why we’ve created a simple personal training contract (PDF and Word) that your company can repeatedly use to secure more clients and revenue.

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Free Personal Training Contract Template (1)
Free Personal Training Contract Template (2)
Free Personal Training Contract Template (3)
Free Personal Training Contract Template (4)



Free Personal Training Contract Template

Whether you’re a large gym, sports center, or an individual fitness brand, offering personal training is a fantastic way to grow your income. That’s why we’ve created a simple personal training contract (PDF and Word). Your company can repeatedly use this formal contract to secure more clients and revenue.

What’s in this template?

  • • Services provided
  • • Payment terms
  • • Cancellation policy

Click below to download our free personal training contract

Download Doc

Download PDF

What is a personal training contract?

A personal trainer is someone with certifications, demonstrating that they can deliver safe and effective exercise programs for individuals and groups.

Personal trainers can either work for themselves with their own client list or through an exercise institution like a gym. Personal trainers are also often employed by gyms to offer training services to customers.

A personal training contract is a formal agreement between the company (institution) and the client outlining the terms and conditions for which personal training services are delivered.

Get access to our Personal Training Contract Forms

(Video) The Only Contract template you need for your Services Business

Hopefully, after reading this post, you can see that a personal training agreement is not only a formal document in your business, but can also be used as a sales tool to grow your revenue.

Click below to download our template today

Download Doc

Download PDF

Why is a personal training agreement important for personal trainer?

A personal training contract captures essential information about the client relationship, including what services are to be provided, how long each training session will last, how much each session costs, and how to cancel the agreement.

Without establishing conditions (and creating a formal contract) for personal training services, companies, trainers, and clients become vulnerable to disputes.

A personal training contract agreement ensures that all parties, including the company, client, and trainer, fulfill their responsibilities to improve the chances of having a successful relationship.

At the end of the day, customers are paying you to help them reach their fitness goals, and a contract helps to manage this process fairly.

Best practices when using a personal training agreement

It may not like it on the surface, but your PT training contract can be used as a sales tool. Below are three best practices to get the most out of your agreement.

1. Refine your offerings

You need to create awareness for your brand before you even have the opportunity to get more PT clients. Prospective customers should be aware of the main terms in your contract by being exposed to your marketing materials.

For instance, work with your team to determine how long each session is, how much you’ll charge, and what general services you offer.

Take the details from your contract and start to communicate the same terms in your gym, on social media, to your mailing list, and so forth.

Customers like to know upfront about how you structure your training so they can decide if they want to meet with your team to discuss the opportunity in greater detail.

2. Convert more sales

Once you’re able to generate more leads to your training business, it’s time to use your agreement to lock in more clients.

As a company, it’s most common for your trainers to deliver client proposals as they have more intimate knowledge of how they can help customers. Alternatively, it’s not uncommon to have a dedicated sales team to present your training services.

Regardless of who’s doing the pitching, your ability to convert customers will lead to how effectively your team conducts discovery sessions.

These sessions are free meetings with prospective clients to understand their fitness goals and experiences so you can propose relevant offerings in your contract.

The success of your ability to make sales depends on how skillfully your team can present relevant services based on your client’s goals. Below is a list of questions to help your team understand your prospective personal training customers.

  • What type of exercise have you done in the past?
  • Do you have medical history or injuries and would affect your ability to train?
  • What are your fitness goals?
  • What does a typical week of eating look like for you?
  • How would you rate sleep on a scale between 1 and 10?
  • How many days a week are you willing to commit to training?

Get your team to use a combination of the questions above to get as much detailed information from prospective clients as possible. From there, you can create incredibly powerful proposals that include relevant services, thus increasing your conversion rate.

3. When to present your contract

At this point, you’ve used your personal training agreement form to attract leads and create personalized offerings. Now it’s time to present your contract for clients to sign up for your programs.

Getting your timing right of presenting your PT contract is critical as you don’t want to come across as too pushy or formal, and you also don’t want to leave it too late and lose momentum.

(Video) How To Make A Legal Contract Without A Lawyer

The best time to present the contract is after you’ve conducted a customer questionnaire or discovery session. It’s at this point where the plan to help your client reach their goals. It’s also an opportunistic time to discuss the terms and conditions of how your company conducts personal training.

If clients are not ready to sign the contract when you present your training plan, your agreement becomes a powerful reference document as you follow up with customers. By merely asking potential customers, “do you have any questions about the contract?” you start to pull out any objections and concerns about your terms, which allows you to get on the same page.

Get access to our Personal Training Contract Template

Hopefully, after reading this post, you can see that a personal training agreement is not only a formal document in your business, but can also be used as a sales tool to grow your revenue.

Click below to download our template today

Download Doc

Download PDF

Frequently Asked Questions

FAQ about Personal Training Contracts for Clients and Personal Trainers

Personal training contracts can be formed verbally, written, or other types of communication. However, a signed agreement is legally binding and adds further protection and accountability for all parties.
So while it’s not a requirement to use a contract, we highly recommend you to mitigate any risks.

Like any agreement, you can terminate a personal training contract when you reach the end of your program, any parties breaches the terms, or if all parties agree to end the contract.

We recognize that you may need to modify your agreement depending on the needs of your clients. That’s why our template is available in word so you can make changes as required.

document preview

Personal Training Contract

Personal Training Contract


– This Personal Training Contract (hereinafter referred to as the “Agreement”) is entered into on ______________ (the “Effective Date”), by and between __________________________, with an address of ______________ (hereinafter referred to as the “Company”) and ______________ with an address of ______________ (hereinafter referred to as the “Client”) (collectively referred to as the “Parties”).


– The Services to be provided by the Company to the Client are enlisted below:

  1. _____________________________________________
  2. _____________________________________________
  3. _____________________________________________
  4. _____________________________________________
  5. _____________________________________________
  6. _____________________________________________
  7. _____________________________________________
  8. _____________________________________________
  9. _____________________________________________
  10. _____________________________________________

– The personal training provided by the Company will last for a period of ______________ minutes per session.

– The Parties agree that the trainer will be assigned to the Client by the Company and is subject to change at any time. In case the Client requests a new Trainer, the Company will make every effort to provide one and accommodate if the circumstances allow.

– The Client hereby will inform the Company and the trainer of any and all conditions, medical or other conditions, that may affect his/her ability to participate in training sessions provided by the trainer.


– The training sessions provided by the trainer will include the following activities:

  1. _____________________________________________
  2. _____________________________________________
  3. _____________________________________________
  4. _____________________________________________
  5. _____________________________________________
  6. _____________________________________________
  7. _____________________________________________
  8. _____________________________________________
  9. _____________________________________________
  10. _____________________________________________
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– The Parties agree that ______________ training sessions will be purchased by the Client for a fee of ______________ per training session.

– The Client is entitled to pay on a per session basis OR on a monthly basis for all the training sessions in advance at a discounted rate of ______________.


– Whereas, the Client agrees that it is his/her responsibility to notify the Company and the trainer at least 24 hours in advance in case of cancellation. The failure to do so will cause the Client to be charged the full rate for the cancelled/missed training session.

– The Company also agrees that it is its responsibility to notify the Client at least 24 hours in advance in case of cancellation.


– Hereby, the Client agrees to hold the Company and the trainer harmless in the case of any injuries or illnesses experienced as the result of Client’s training sessions.


– The Parties agree that the training program organized by the Company and its trainers is made solely for the benefit of the Client’s health and wellness.

– In addition to that, the Parties agree that the Company does not guarantee the results of the training sessions; however, it guarantees to put its maximum effort into the training sessions.


– This Agreement shall be effective on the date of signing this Agreement (hereinafter referred to as the “Effective Date”) and will end on ______________.

– Upon the end of the term of the Agreement, this Agreement will not be automatically renewed for a new term.


– This Agreement may be terminated in case the following occurs:

  1. Immediately in case one of the Parties breaches this Agreement.
  2. At any given time by providing a written notice to the other party ______________days prior to terminating the Agreement.

Dispute Resolution

– Any dispute or difference whatsoever arising out of or in connection with this Agreement shall be submitted to ______________ (Arbitration/mediation/negotiation) in accordance with, and subject to the laws of ______________.

Governing Law

– This Agreement shall be governed by and construed in accordance with the laws of ______________.

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– In an event where any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, then the remaining provisions will remain to be enforced in accordance with the Parties’ intention.

Entire Agreement

– This Agreement contains the entire agreement and understanding among the Parties hereto with respect to the subject matter hereof, and supersedes all prior agreements, understandings, inducements and conditions, express or implied, oral or written, of any nature whatsoever with respect to the subject matter hereof. The express terms hereof control and supersede any course of performance and/or usage of the trade inconsistent with any of the terms hereof.


– The Parties agree that any amendments made to this Agreement must be in writing and must be signed by both Parties to this Agreement.

– As such, any amendments made by the Parties will be applied to this Agreement.

Signature And Date

– The Parties hereby agree to the terms and conditions set forth in this Agreement and such is demonstrated throughout by their signatures below:


Name: ______________________

Signature: ___________________

Date: _______________________


Name: ______________________

Signature: ___________________

Date: _______________________

Related Proposals and Templates

  • Payment Agreement Template
  • Coaching Agreement Template

Get access to our Personal Training Contract Template

Hopefully, after reading this post, you can see that a personal training agreement is not only a formal document in your business, but can also be used as a sales tool to grow your revenue.

Click below to download our template today

Download Doc

Download PDF

(Video) Personal Training Essentials: Liability, Insurance, Waivers, and Paperwork


What should be included in a personal training contract? ›

Your agreement could include how often personal training sessions will take place and whether you meet in person or online. Additionally, you could consider detailing how often you review their plan and whether they get access to you via face-to-face, phone or email check-ins if you provide online fitness programs.

How do you write a fitness contract? ›

It's a Fitness Contract, and here's what you should include in it. Start with one thing you're going to change and be specific. Don't write down, "I want to lose weight." Instead say, "I will lose 37 pounds of fat" or "I will put on 10 pounds of muscle." Write a simple statement about why you want to make that change.

What is the purpose of a client personal trainer agreement? ›

A Personal Training Agreement is basically a contract between a trainer and their client which sets out important details around the arrangement. Essentially, it will cover any legal risks that might arise later down the track. For example, what will happen in the event that the trainer can no longer provide services?

How do personal trainers get clients fast? ›

How to get personal training clients fast?
  1. Get involved with the local community. ...
  2. Start a blog or podcast that focuses on fitness and wellness topics. ...
  3. Create unique social media content. ...
  4. Connect with other personal trainers and create a referral network. ...
  5. Offer free fitness assessments/sample products. ...
  6. Make TikTok videos.
1 Mar 2022

Do I need a contract as a personal trainer? ›

You should always use a written Personal Training Contract with your clients. This agreement lays out the terms under which you do business and limits your liability for any claims. Using a Personal Trainer Contract is professional, saves time and can reduce potential misunderstandings.

How do I get out of a personal training contract? ›

In order to terminate a contract, many gyms require members to submit a notarized letter of cancellation. This is a letter signed by an official notary public. When writing the letter, be sure to include your name, address, email address, and phone number. You must also list your gym account number.

Can I have a legally binding contract with myself? ›

The agreement must be between two persons. It is required to be between an offeror and an of free, who accepts the o0ffers becomes an acceptor. Both these parties should be different persons, as one cannot enter into an agreement with himself.

Are gym contracts legally binding? ›

Are gym contracts legally binding? Yes. Like all contracts, gym membership contracts create a binding agreement between you and the gym, which lasts until the contract ends. The gym might be able to sue you to collect its membership fees if you stop paying before you are legally allowed to.

Can you have a contract with yourself? ›

A contract is a promise or set of promises that the law will enforce. Such promises must be between different people; you can't contract with yourself. Note, however, that you and a company you own are different people; so you can form a contract with your company.

How many clients should a personal trainer have? ›

As a general rule, the average dedicated person will train 3-4 times per week. So, to keep a regular flow of clients, a successful personal trainer will aim for 15 to 20 paying clients each week.

Does a PT need insurance? ›

Although most personal trainers just take out Public Liability insurance, you also need Personal Accident insurance in case you suffer injuries while training. After all, these injuries could be serious enough to keep you out of work for long periods of time.

Can you sell workout plans without being certified? ›

Can you sell workout plans without being certified? Of course, it is possible! But it still requires a decent amount of knowledge and experience to come up with a workout plan that will actually work. Plus, the bigger your audience the more chances you have to sell your fitness programs.

Is personal trainer a protected title? ›

The term personal trainer is not a legally protected title like 'doctor'. This means anyone can call themselves a personal trainer without any training or qualifications and they are not breaking any laws.

Can a gym blacklist you? ›

In short, yes. If you fail to pay your membership fees, your gym can send your account to collections, which is a major negative mark on your credit report. A gym membership is just like any other recurring bill.

Why are gyms so hard to cancel? ›

“Gyms are notoriously hard to quit, because most clubs do not want to allow the member to cancel their contract once they realize the hard work and commitment involved in becoming fit,” New York City attorney David Reischer recently told the Washington Post.

How much is gym company cancellation fee? ›

If your membership is still within the minimum contract period, then a cancellation fee will be applicable. If you cancel in the first year, then the cancellation fee is 20% of the remaining term, in the second year it is 30% and in the third year it is 40% .

What is fitness contract? ›

Gym contracts are legally binding documents that define the terms of an agreement between the gym and people who use the gym. Your customers often have to sign gym contracts when they sign up for memberships or fitness classes.

What is a personal agreement? ›

It can describe a contract that binds only a single individual as opposed to a group or company that the person represents. It can also refer to a contract that only binds the single person and not their heirs, successors, or assignees.


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